Employment Opportunities

 

To provide the greatest service to our community, The Spartanburg County Foundation depends upon dynamic individuals with great ideas and a solid commitment to our community.

Executive Assistant (Full-Time)
Reports to: President & CEO and Chief Operating Officer

POSITION SUMMARY:
The Executive Assistant position provides high level executive administrative support to the President and CEO and the Chief Operating Officer. The Executive Assistant performs a wide variety of executive level and confidential administrative responsibilities which includes: trustee relations/communications i.e. board minutes, human resources support, scheduling for President & CEO and COO, and correspondence. This position interacts professionally with Board members, staff, donors, and potential donors, general public and all Foundation constituents.

SPECIFIC RESPONSIBILITIES:
Listed below are major duties and responsibilities of this position. It is not designed or intended to cover or contain a comprehensive listing of the activities, duties, or responsibilities of the employee.

    • Serves as the senior administrative assistant and provides leadership to ensure that all areas of the Foundation’s administrative support work is carried out with the upmost efficiency and professionalism.
    • Provides executive administrative support to the President and CEO and the Chief Operating Officer of the Foundation in all aspects of the Foundation.
    • Provides administrative support for the Board of Trustees, and Executive and Governance Committee and other committees as assigned. This includes making arrangements for meetings, developing meeting agendas, memos and reports; attending meetings and taking minutes, trustee communications, filing and distributing meeting minutes while maintaining the confidentiality of information.
    • Manages and tracks vacation and sick time of employees, and maintains personnel files, etc.
    • Works with the Chief Operating Officer to complete all new hire paperwork including tax forms and insurance enrollment, new business cards and nametags for new hires and programs door entry cards for staff (including replacement cards).
    • Maintains and updates the Trustees Personnel Notebook as appropriate and under the general supervision of the Chief Operating Officer.
    • Updates the Foundation’s Personnel Policies and Standards of Procedures as required under the direction of the Chief Operating Officer and legal counsel.
    • Under supervision of Chief Operating Officer, manages the Foundation’s confidential personnel records and human resource consulting contracts.
    • Manages and handles all scheduling for the executive leadership team which includes scheduling meetings and keeping electronic calendars current, making arrangements for conferences and meetings, assembles background materials and makes travel arrangements.
    • Sets up/take downs meeting rooms for Board of Trustees and other meetings as assigned.
    • Provides phone/customer service/front desk back up as needed when other administrative personnel are unavailable.
    • Manages the flow of information from the executive leadership team which includes handling requests for action or information, relaying requests to appropriate staff, assuring the information is accurate and furnished in a timely manner.
    • Handles routine requests for information and opens incoming mail, logging contributions in the Gift Check Log.
    • Coordinates and manages the Foundation’s internship program

JOB SPECIFICATIONS:

1. Bachelor’s Degree in a related field and a minimum of five years’ experience working for executive level management.
2. Must have advanced skills and proficiency in Microsoft Office computer software applications such as Word, Outlook, Excel and Access.
3. Must maintain professional attire and positive attitude.
4. Strong organizational and time management skills are essential.
5. Requires excellent verbal and written communication skills and a demonstrated ability to scribe minutes.
6. The ability to establish work priorities and remain flexible while managing shifting priorities.
7. Commitment to confidentiality.
8. Strong social and interpersonal skills.
9. Willing team member and supportive colleague.
10. Must be a resident of Spartanburg, SC.

Qualified applicants may submit a cover letter and resume to The Spartanburg County Foundation ATTN: Chief Operating Officer, 424 East Kennedy Street, Spartanburg, SC 29302.  No phone calls please.  This job posting will close Wednesday, February 21, 2018.



Development Officer 
Reports to: Executive Management Team 

POSITION SUMMARY:
The primary focus of the Development Officer is to position the Foundation as a charitable option for individuals, charitable organizations and corporations by providing philanthropic counsel to existing and potential donors and developing relationships with professional advisors and their clients. This individual will develop and grow the Foundation’s asset development program, including prospect identification and research, donor cultivation and stewardship, and various development initiatives as assigned.

The Development Officer has an understanding of the Foundation’s programmatic focus and familiarity with the charitable sector in the Foundation’s service area. This position provides leadership in connecting fundholders with community opportunities and initiatives as per the Foundation’s mission and strategic plan.

The Development Officer is a Team Leader and works with the President & CEO, Chief Operating Officer, other Team Leaders and staff to carry out the mission, vision and strategies of the Foundation.

SPECIFIC RESPONSIBILITIES:
Listed below are major duties and responsibilities of this position. It is not designed or intended to cover or contain a comprehensive listing of the activities, duties, or responsibilities of the employee.

  • Work with the Executive Management Team to establish departmental goals and objectives and to set the strategic direction for asset development and professional advisor relationships.
  • Present annually to the Philanthropic Services Committee an asset development plan for increasing the Foundation’s charitable assets in conjunction with the Foundation’s annual and strategic plans.
  • Provide leadership, coordination and staffing for the Professional Advisory Committee.
  • Develop and manage a program of ongoing education and cultivation of professional advisors (i.e. attorneys, trust officers, estate planners, accountants, insurance agents) to keep them informed of the benefits available to their clients through the Foundation.
  • Provide counsel to current and prospective donors to clarify their philanthropic goals and develop giving plans to achieve them.
  • Maintain positive relationships with assigned existing fundholders.
  • Work with individual prospects to establish new funds at the Foundation, with emphasis on raising new endowments and planned gifts.
  • Participate in the planning and implementation of prospect/donor cultivation and recognition events.
  • Participate as a team member utilizing a collaborative style to achieve mutual goals.
  • Provide training of other development staff. Work with all development staff to achieve the Foundation’s annual and strategic plan goals.
  • Develop and manage a systematic prospect research program to identify prospective donors and key financial and legal advisors.
  • Develop and coordinate cultivation and solicitation plans (using the President & CEO and Trustees, as well as other volunteers) for each prospective donor.
  • Supervise the maintenance of current donor files and prospect and donor tracking information on the Foundation’s database.
  • Develop and manage Donor Services programs and administrative staff support for the Foundation’s donors and select advisory committees.
  • Provide professional support to the endowment efforts of charitable organizations served by the Foundation.
  • Develop and maintain a knowledge base of current trends and activities within the community that relates to the nonprofit sector and the community at-large.
  • Develop and maintain a knowledge base of the basic mechanisms (and associated tax benefits) by which donors may contribute to the Foundation and keep abreast of significant legislative and regulatory changes that affect charitable giving.

JOB SPECIFICATIONS:

  1. Four year college or university degree.
  2. Previous development experience with thorough understanding of planned giving required.
  3. Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with Access is a plus.
  4. Excellent written and verbal communication and critical thinking skills.
  5. Organizational, time management, leadership and development skills.
  6. Experience and comfort in working with individuals of diverse views and backgrounds.
  7. Consistent demonstration of integrity, tact, and analytical reasoning, problem-solving, and positive interpersonal skills. Requires an ability to manage people and processes.
  8. Ability to work well in a team environment.Knowledge of prospect research experience and planned giving techniques.
  9. An ongoing commitment to training in both areas of soft skills and technical skills to maintain current skills and knowledge.
  10. Ability to maintain confidentiality regarding all Foundation matters.

Qualified applicants may submit a cover letter and resume to The Spartanburg County Foundation ATTN: Chief Operating Officer, 424 East Kennedy Street, Spartanburg, SC 29302.  No phone calls please.  This job posting will close Friday, September 22, 2017.